DingTalk Admin Settings Unveiled: From Beginner to Permission Master

Who gets to wear that shiny DingTalk administrator crown? It's not decided by a popularity contest! In the Kingdom of DingTalk, the main administrator is the "emperor" — the supreme ruler with absolute power. Only this DingTalk Emperor holds ultimate authority, from enterprise verification to appointing officials (i.e., other administrators). As for sub-administrators, they're like appointed provincial governors, each managing their own territory. They can oversee members and set department permissions, but still must report back to the emperor.

Then come the more specialized department administrators, focused solely on internal department affairs — much like local magistrates diligently managing their counties, but unable to interfere beyond their jurisdiction. Here’s the key point: only the primary administrator of an organization that has completed enterprise verification can create these roles. Individual account users cannot become emperors — the throne hasn’t even been forged yet! According to DingTalk’s official structure, the hierarchy is crystal clear — no room for “democratically elected leaders.” This isn’t democracy; it’s digital feudalism!

Want to leap from an obscure DingTalk commoner to a powerful administrative noble? Don’t worry — this isn’t a palace intrigue drama, but it does require a “coronation ceremony,” otherwise known as our three-step ascension method! First, make sure you’re logged in with the primary administrator account. After all, without the “emperor” present, who dares convene court? Next, enter the “management console” — your imperial command center — and navigate to “Members & Departments” or “Permission Management” to begin appointing ministers. Then, identify the loyal and capable member you wish to empower — but take note! This person must already exist within the organizational structure; otherwise, it’s like trying to appoint a non-existent person as prime minister — the system won’t allow it.

The decisive moment arrives: select the member, assign them as a sub-administrator, and confirm. Congratulations! You’ve just completed an appointment stricter than any election — after all, elections may rely on popularity, but DingTalk only recognizes proper qualifications and structure! A common pitfall: haven't completed enterprise verification? Not a chance! The system will coldly reply, “Feature restricted.” Stop clicking around as if cracking a code — go get verified first. Remember: power can be shared, but legitimacy must come first; otherwise, even the most skilled remains just a “self-proclaimed grand tutor,” holding zero real authority!

"More permissions aren’t always better" — when it comes to DingTalk administrator settings, this is nothing short of gospel truth! Do you think handing over full management control to a colleague shows trust? Wrong! That’s called a “permission explosion,” and the consequences could be disastrous — imagine the finance manager accidentally deleting the entire company directory, or the IT guy mistakenly altering the CEO’s reporting line. The embarrassment would be so intense even the DingTalk robot might consider quitting.

DingTalk’s sub-administrator permissions are sliced as precisely as a steak — you can finely allocate who manages the directory, who merely approves leave requests, who can publish apps, and who adjusts attendance rules. For example, HR staff need to modify organizational structures but shouldn’t touch financial approval workflows; IT can maintain systems but shouldn’t meddle with payroll settings. This is the principle of least privilege: give them just enough knife to do the job — don’t hand them a chainsaw and let them roam the office.

We recommend conducting a quarterly “permission health check,” as essential as changing passwords. Don’t let former employees’ permissions linger like ghosts, nor let temporary cross-departmental support turn into permanent overreach. Remember: true control isn’t about holding the most power — it’s about distributing it with precision.

An admin has vanished? Don’t panic — DingTalk isn’t filming a thriller! Imagine this: the former IT director quits, taking all admin privileges with him — even the account password ends up blacklisted. Suddenly, the corporate group descends into chaos, rudderless and adrift. This isn’t a movie plot — it’s a real digital disaster. Fortunately, DingTalk has prepared an “emergency exit”! As long as the company previously designated an “emergency contact,” this person can undergo identity verification and apply to DingTalk’s official team for permission takeover — a transparent and secure process.

A smarter strategy? Don’t put all your eggs in one basket! Pre-appoint 2–3 trusted members as sub-administrators to distribute risk. Want to remove an old admin? Never just “out of sight, out of mind” — you must manually revoke their status via the “administrator list,” or you’ll leave a backdoor ajar. Remember: reclaiming permissions isn’t revenge — it’s survival!

Let computers do the admin work while you sip coffee! When your company grows beyond a handful of people crammed in an office, and new hires sprout like bamboo shoots after rain, manually adding users, assigning permissions, and grouping them becomes pure hell. Fear not — the DingTalk Open Platform is your tech upgrade! With APIs, you can build an “automated administrator”: the moment a new employee joins, the system automatically adds them to the correct department, assigns a sub-admin role if needed, and even sends a welcome message — all without human intervention.

The core tools? Webhook and OAuth 2.0: the former enables instant notifications of personnel changes, while the latter ensures third-party systems securely obtain authorization. You can also embed custom management tools into the “Workbench,” allowing HR to complete complex tasks with a single click. The ISV app marketplace offers ready-made solutions, deployable at the push of a button. Yes, there’s a technical barrier — but once configured, you evolve from “office worker” to “system architect.” True control begins with automation!

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