DingTalk Space Cleanup: Save Your Cloud Drive from Overflow!

Have you ever thought of your DingTalk storage as a tiny walk-in closet—except you keep stuffing it with sweaters you haven’t worn in ten years? Free-tier users typically get only 5GB of cloud space, roughly equivalent to the usable capacity of an old smartphone. In contrast, paid plans offer terabytes of storage, yet even these can collapse under neglect—triggering what we might call a “storage avalanche.” The issue isn’t about capacity; it’s our digital hoarding habit: automatically saving every interesting image, passing around the same 1080p cat video in group chats, uploading scanned documents three times just because “I’m afraid I’ll lose it.” According to internal DingTalk data, the average user has up to 37% of files categorized as “viewed once, archived forever” junk. Even more extreme: someone accumulated over 2,000 versions of a file named “Final_Revision_v3_REALLY_LAST_ONE.docx” in a single project group. These behaviors may seem harmless, but they turn your cloud drive into a sponge inflated with digital flab you’ll never touch again.

Don’t forget—every time you tap “Save to Album” or “Download Offline,” you’re tossing another log onto this storage bonfire. What’s truly alarming isn’t running out of space, but our irrational fear of the word “delete”—as if removing a file means erasing a loved one’s photo. The truth is, two-thirds of what’s eating your storage might just be a 4K product animation from last year’s meeting, whose brand name you can no longer recall.

Identifying the hidden culprits behind storage consumption is like tracking down the roommate who sneaks snacks every day but denies it—this thief is right there, and eats aggressively. Open the DingTalk app, resist the urge to blindly delete chat history, and instead head to Settings → General → Storage Management. This is your digital health dashboard! It uses charts to show you exactly who’s responsible for your bloated storage: Is it your colleague’s endless uploads of 1080p meeting videos? A PDF anthology you’ve collected over three years but never opened? Or perhaps an army of compressed files downloaded offline and forgotten?

Focus on three key areas: Chat Files (where most evidence piles up), DingTalk Drive (DingPan) (a deep hiding hole), and Offline Files (memory ghosts). High-definition videos, ISO images, and scanned PDFs are often the heavyweight offenders, while duplicate backups, read receipts, and outdated promotional graphics are classic examples of “digital dust”—useless to keep, peaceful to remove. Don’t worry: deleting this clutter won’t harm your account. On the contrary, it lets your cloud breathe freely—the first step toward a cleaner digital life.

The ultimate chat cleanup strategy is here! You chat nonstop on DingTalk every day, but did you realize those “haha”-accompanied meme videos and “watch later” 30-second clips have quietly filled your cloud drive to the brink of explosion? Ding! Storage Full—stop tapping “Got it” and ignoring reality!

Enter any chat, long-press images or files to enable batch selection, select all large files you’ve already seen and ignored, then delete them in one go! Important reminder: Make sure critical documents like contracts and invoices are backed up locally or to another cloud drive before deletion—otherwise you’ll be left regretting it too late.

Use the “Chat Search” function: type “file:video” or “file:pdf” to instantly uncover hidden giant attachments. Smarter yet? Turn off “Auto-download” settings so HD videos and large files stop silently piling up. Say goodbye to digital hoarding and enjoy light, clutter-free conversations!

DingPan Organization: From Chaos to Order isn’t a home makeover show, but it feels more therapeutic than Marie Kondo! Have you ever opened DingPan and found folders named “Project_Final_v3_FINAL_really_this_time”? Don’t panic—we’re about to perform minor surgery. Start by creating a golden folder structure: “Year + Department + Project Name”—this stops files from wandering like missing persons. Next, boldly tag outdated projects that have been inactive for half a year, back them up locally, then decisively delete their online copies—they don’t deserve your precious space!

Heads up! Whoever uploads a shared file bears the storage cost. Don’t let coworkers silently eat into your quota. Regularly review permission settings: give others “read-only” access, and keep ownership for yourself. And remember: personal photos and cat videos belong in personal cloud storage—not DingPan. This is a workplace battlefield, not a family photo album. Try the 30-Day Organization Challenge: tidy one folder per day. By month’s end, you’ll find more space—and a lighter mood. Turns out, even the cloud can breathe easier when clean.

“Automated maintenance” sounds like coding, but it’s simpler than making instant noodles! Instead of waiting for DingTalk to scream “Storage Full!” every time, set up a “digital barrier” in advance. In the admin console, create rules—like automatically clearing media files older than 30 days from chat rooms. Those videos and screenshots you’ve already watched, laughed at, and forwarded? No need for them to settle permanently on the server.

Regularly check the Storage Usage Report—just like weighing yourself, don’t skip it. Who’s uploading the most? Which group is a trash hotspot? Data reveals the truth. Rather than bearing the cleanup burden alone, launch a “Digital Hygiene Campaign” to educate your team on maintaining a clean digital environment. Before uploading, ask yourself for three seconds: Is this file really necessary?

Be smarter: use Alibaba Cloud Drive as your “offshore warehouse” for important but rarely accessed files. Offload them there to free up primary DingTalk space. Remember: Less is more. A clean interface is the foundation of high efficiency. Cleaning isn’t drudgery—it’s a ritual of lightness.

We dedicated to serving clients with professional DingTalk solutions. If you'd like to learn more about DingTalk platform applications, feel free to contact our online customer service or email at This email address is being protected from spambots. You need JavaScript enabled to view it.. With a skilled development and operations team and extensive market experience, we’re ready to deliver expert DingTalk services and solutions tailored to your needs!