DingTalk AI Assistant Guide: Secrets to Doubling Your Work Efficiency

What is DingTalk Jia Ren Gong

Have you ever experienced this: five minutes before leaving work, your boss suddenly messages, "This report needs to be submitted by tomorrow morning~" Instantly, alarm bells ring in your head, you gulp down coffee, and prepare for a race against time? Don't panic—this is exactly when DingTalk Jia Ren Gong shines! Simply put, "Jia Ren Gong" doesn’t actually give you a salary raise, but rather allows you to quickly assemble colleagues and assign tasks within DingTalk, like summoning a dragon to bring the right people into battle.

It’s much more than just "@everyone." Imagine a project suddenly changes, and design, development, and marketing teams are all working in silos, with messages buried in a sea of group chats. At this point, the Jia Ren Gong feature can precisely pull together a cross-departmental team, creating a temporary command center where task progress is clearly visible. Who's stuck? Who's lagging? The system automatically sends reminders, so your boss no longer has to act as a human alarm clock.

Even better, Jia Ren Gong seamlessly integrates with DingTalk’s to-do lists, calendars, and approval workflows. For example, when a sudden client request comes in, one click activates a team via Jia Ren Gong, instantly generating a task list, automatically tracking deadlines, and even synchronizing overtime pay applications into the approval process. From crisis management to ad-hoc projects, it acts as the company’s “emergency response team summoner,” turning chaos into order and making overtime more meaningful—after all, efficient overtime deserves to be called “dedicated work,” while unproductive overtime is just “performing diligence.”

How to Set Up DingTalk Jia Ren Gong

Want your team’s efficiency to skyrocket? Step one: set up “DingTalk Jia Ren Gong”! Don’t worry—it’s not like mastering the Nine Yin Manual; it’s even simpler than cooking instant noodles. First, open DingTalk, go to the “Workbench,” and locate the “Jia Ren Gong” feature (if you can’t see it, ask your administrator to install it from the app marketplace—otherwise, it’s like having a key but no door). Next, click “Create New Project” and give your workgroup a powerful name, such as “Project突击Team” or “The Never-Overtime Squad”—a strong name gives the team soul!

After naming, start adding members. You can invite individuals one by one, or batch-add them directly from your organizational structure. Pro tip: don’t accidentally add your boss’s driver into a KPI discussion—the mental image is too painful to bear. Once members are in, remember to set permissions: who can assign tasks? Who can only view? Administrators have “God Mode,” while regular members are assigned roles to prevent chaos—like when multiple people edit the same Google Doc without proper collaboration settings.

Finally, enable notification alerts so no one misses critical messages. Once everything is set, click “Activate.” Congratulations! Your Jia Ren Gong system is live—welcome to a new era of high efficiency!

Tips for Efficient Use of DingTalk Jia Ren Gong

• Automate workflows so machines work overtime for you: Stop manually forwarding messages or repeating data entry! Set up “automated workflows” in DingTalk Jia Ren Gong—like hiring a 24/7 tireless AI assistant. For instance, when a client submits a form, the system automatically notifies the responsible person, creates a task, and even syncs it to the calendar—all in one go. Even Ah Hua from the tea room will have to admit you’re professional.
• Use smart forms to eliminate “please resubmit your data”: Spare your colleagues the hell of being “read but ignored” or forced to re-fill forms. With smart forms, set required fields, conditional logic, and auto-calculations to get everything right the first time. Who dares say data is messy? Just toss them the form link and coolly reply: “Please follow the process.”
• Assign tasks without shouting—no need to @ anyone until hoarse: With the triple combo of “task assignment + deadline reminders + progress tracking,” everyone knows exactly what to do and when to finish. Even better: if someone misses a deadline, the system automatically alerts the manager—no more playing debt collector.
• Use templates to turn newbies into veterans instantly: Save common processes as templates so new members can follow step-by-step guidance, like having an in-built walkthrough. Even interns can flawlessly execute projects, freeing senior staff to finally focus on… uh, innovation (not slacking off)!

These tips aren’t magic, but they feel almost magical—because real efficiency means letting work “happen automatically,” not you “constantly chasing everything.”

Case Study: How Successful Companies Use DingTalk Jia Ren Gong

The power of DingTalk Jia Ren Gong isn’t just talk—some companies have turned it into an “efficiency cheat code.” Take a well-known chain restaurant brand: previously, shift scheduling, leave adjustments, and clock-in records were all manually reconciled, forcing HR to solve high-level Sudoku every day. After adopting DingTalk Jia Ren Gong, they implemented an intelligent scheduling system with automated approval workflows. Employees now apply for shift changes directly from their phones, the system automatically finds substitutes, and attendance data syncs instantly to payroll. HR no longer pulls all-nighters reconciling records, and the boss joked, “We saved so much on energy drinks, we could buy a coffee machine!”

Another tech company went even further, moving their entire project management onto DingTalk—task breakdowns, progress tracking, and file sharing all in one seamless flow. Project managers set milestones, and the system automatically assigns tasks, tracks delays, and even intelligently redistributes workloads based on team capacity. The result? Average project delivery time dropped by 30%, fewer meetings, yet higher output. One engineer joked, “We used to have daily meetings like scenes from *The Wire*. Now it’s so quiet, I wonder if everyone quit.”

The key to these companies’ success isn’t flashy features, but their ability to “free people from repetitive labor.” They didn’t just digitize paper processes—they redesigned workflows so DingTalk Jia Ren Gong became a true “efficiency accelerator” for their teams.

Common Issues and Solutions

Using DingTalk Jia Ren Gong is like driving a supercar—thrilling, yes, but if you don’t know how to handle it, you might slam into a flower bed. Don’t worry—we’ll help you fill in these common potholes!

First, data security keeps many bosses awake at night. No need to panic. DingTalk supports “encrypted data transmission” and “tiered permission management.” You can specify who can view files and who only sees notifications. Regularly review member permissions to ensure former employees aren’t still “eavesdropping” on confidential meetings. If your company has higher security needs, simply upgrade to the “dedicated edition” or “private deployment” to keep your data firmly in your own hands.

Second, communication breakdowns often stem from “message overload.” Some people flood the chat with voice notes; others abuse DingTalk bots to spam. The fix? Establish a “communication charter”! For example: urgent matters use “DING” + text; non-urgent items are marked as “to-dos”; after work hours, no DING unless the office is literally on fire. Also, use the “read/unread” status wisely—stop asking, “Did you see my message?” If you see the word “read” next to their avatar, they’ve seen it. Stop asking!

Finally, what if a bot malfunctions? First, check if the API connection is down, then verify whether permissions have changed. If your bot suddenly starts telling dark jokes, well… probably an engineer testing—tell them to stop immediately!

DomTech is DingTalk’s official designated service provider in Hong Kong, dedicated to delivering DingTalk services to a wide range of clients. If you’d like to learn more about DingTalk platform applications, feel free to contact our online customer service, or reach us by phone at (852)4443-3144 or email This email address is being protected from spambots. You need JavaScript enabled to view it.. With a skilled development and operations team and extensive market experience, we offer professional DingTalk solutions and services tailored to your needs!