DingTalk Approval Workflow: Making Office Digital Transformation Easier

Remember those days chasing managers around the office just to get a signature on a piece of paper? Hallways turned into "approval marathons," documents wandered between drawers, and sometimes ended up "committed suicide" in the break room by a cup of coffee. Traditional paper-based approvals aren’t just slow—they’re efficiency black holes. Finding someone to sign feels like a treasure hunt, losing documents is routine, and changing a date means reprinting everything three times. As for being eco-friendly? Only the photocopier is silently crying.

Now, digital approvals act like office superheroes—submit with one click, instant notifications, and approvals completed with just a couple of swipes on your phone. No more chasing people; the system sends automatic reminders. No more printing; digital files never get lost. And you no longer need to worry about typhoons keeping managers away from the office—approvals can be granted from home, faster than ordering takeout.

Moving from paper to digital isn’t just about saving a few sheets of A4—it’s a complete upgrade of office logic. Approvals no longer sleep in some drawer but travel like express deliveries straight to everyone’s phone. This isn’t the future—it’s what DingTalk Approval Workflow already does: letting documents move on their own, so humans can focus on more valuable tasks, like… finally leaving work on time for dinner.

Still going crazy over missing leave forms or expense reports ruined by coffee stains? Don’t worry—DingTalk Approval Workflow is like a 24/7 digital assistant, turning chaotic paper piles into a well-organized electronic assembly line. From application to approval, every step is as easy as ordering food online: fill out a form, upload proof, click submit, done! No more running up three floors to get stamps; approval requests automatically fly to the right person, with a gentle “ding” reminder: “Boss, someone’s waiting for your ‘Approve’ click~”

Better yet, DingTalk’s interface is so simple even your grandpa could master it after one try. Request types are crystal clear—leave, reimbursement, business trips, procurement—just tap in and it’s like filling out a survey: check boxes, enter numbers, done in three minutes. When approvers get notified, they can approve or reject with just a couple of swipes. All records are automatically archived, and any entry can be found instantly—making it the perfect tool for digital archaeology.

And it’s not just about putting paper on a screen. Workflows are customizable, steps are trackable, and the system quietly logs who’s holding things up or dragging their feet, making the classic excuse “I didn’t receive it” completely obsolete. From now on, offices won’t have paper mazes—only smooth digital collaboration. This, my friends, is true paperless transformation, isn’t it?

1. Remember having to run three floors up, collect five stamps, and still get an eye-roll from the admin girl saying, “You made a typo again”? Now, employees at a major chain restaurant group laugh: “I was at home with a fever, tapped out a sick leave request on DingTalk, my boss approved it instantly, HR got auto-notified, and before I even finished my medicine, my payroll was already adjusted!” This isn’t sci-fi—it’s their daily reality after fully adopting DingTalk Approval Workflow.
2. Another manufacturing industry leader took it further: their monthly pile of paper reimbursement forms used to tower higher than the CEO’s desk. After switching to DingTalk, sales reps just snap a photo and upload invoices. The system uses OCR to automatically read amounts, and approval chains are instantly pushed out. Finance no longer chases people for documents. They saved nearly 2 million sheets of paper per year—eco-credentials maxed out, so much so that green office competitions now invite them to speak.
3. The most impressive is a tech startup that turned DingTalk approvals into a “collaboration game”: business trip requests automatically sync with visa progress, hotel bookings, and budget controls. The moment approval goes through, the admin system books your flight. Employees joke: “Applying for a trip used to feel like a dungeon crawl. Now it’s like ordering takeout—click, done, just wait for service.”

These aren’t isolated stories—they’re the opening moves of a true paperless office. When approvals no longer get stuck in drawers, efficiency naturally skyrockets.

Challenges and Solutions in Digital Transformation

Digital transformation sounds cool, but in practice, someone always complains: “I can’t even find where DingTalk is—now you want me to go digital?” Senior staff cling to paper approvals like sacred relics, younger colleagues get frustrated, and the IT department gets a dozen emails a day asking, “Why isn’t it responding when I click?” This isn’t an office—it’s a battlefield between analog and digital!

But don’t panic. DingTalk Approval Workflow is actually a “gentle revolutionary.” It doesn’t force you to throw away all paper overnight. Instead, it uses gradual adoption to help everyone slowly get hooked. Start with leave forms, then expand to reimbursements and procurement, letting employees experience the joy of “one-click done” in low-risk scenarios. Once people realize they no longer need to run three floors for a signature, they’ll naturally say: “Next request on paper? Sorry, I’ve fallen in love with digital.”

Technical issues? DingTalk’s built-in templates and automated prompts are like guardian angels for beginners. “Manager Wang, you have a reimbursement pending review”—spreads faster than gossip in the break room. Add short training videos and an internal “digital mentor” program, and transformation becomes not just an IT project, but a company-wide upgrade game. After all, instead of resisting the wave, why not learn to surf—and maybe show off a stylish digital pose while you’re at it?

Who still runs around with a stack of papers chasing managers for stamps? Don’t laugh—this “100-meter sprint” was daily office drama just five years ago. But now, as DingTalk Approval Workflow evolves, we’re standing at a historic turning point: “paper exits, data enters.” Future approval processes won’t be about “waiting for a signature,” but “running automatically.” Imagine submitting an expense report and the system instantly using AI to verify the invoice, cross-check travel policies, and even predict overspending based on your history—before you finish your coffee, the approval result pops up. This isn’t sci-fi—it’s the new normal just around the corner.

Automation bots will take over repetitive tasks: auto-filing, cross-department routing, and reminders for overdue approvals—even working while the boss sleeps. Even more impressive, AI will learn each manager’s approval habits and suggest “Approve” or “Reject,” drastically cutting human delays. Meanwhile, blockchain technology will ensure every approval record is tamper-proof, making compliance audits as easy as checking the weather.

When approvals stop being a human relay race, employees can finally focus on creating real value—after all, our brains weren’t born to stamp papers.

DomTech is DingTalk’s official designated service provider in Hong Kong, dedicated to serving a wide range of customers with DingTalk solutions. If you’d like to learn more about DingTalk platform applications, feel free to contact our online customer service, or reach us by phone at (852)4443-3144 or email at This email address is being protected from spambots. You need JavaScript enabled to view it.. With a skilled development and operations team and extensive market experience, we offer professional DingTalk solutions and services tailored to your needs!